Event Inquiry Process
We understand that planning an event is a big decision, and we want to ensure that every step of our process is clear, seamless, and stress-free. Our structured approach ensures that your vision is brought to life with precision and creativity. Here’s how our design process works:
Step 1: Initial Consultation
Once you express interest in working with Beyond Bloems, we schedule a consultation call to discuss your vision, style, and event details. This conversation allows us to ensure that our partnership aligns and that we can bring your dream event to life.
Step 2: Securing Your Date
If we are a great fit, we will send a $250 security deposit to officially block your date on our calendar. As we only take on one production per day, our calendar operates on a first-come, first-served basis. Event production is highly labor-intensive, so securing your date with a deposit is essential.
For clients hosting multiple events, a separate deposit is required for each event. The $250 deposit will be applied to your final balance. The only scenario in which the deposit is non-refundable is if you decide not to move forward after we have created a full design proposal.
Step 3: Design Proposal & Mock-ups
Once the deposits are received, our team will begin working on detailed mock-ups of your event. Within approximately one week, you will receive a full design proposal on Canva, showcasing the creative vision for your event.
After receiving the design proposal, a 25% partial payment is due immediately to move forward. This payment unlocks three complimentary revisions, allowing you to make adjustments to centerpiece styles, color palettes, and other design elements. Revisions can be made up until the final payment deadline.
Step 4: Final Payments & Execution
The remaining balance for your event is due 30 days prior to your event date. This final payment secures all materials, production, and labor required to execute your vision flawlessly.
Alternative Option: Pricing Invoice Without Mock-ups
For clients who prefer not to commit to the $250 security deposit, we offer a preliminary pricing invoice based on your vision board. This invoice provides an estimate of how much your event will cost but does not include detailed design mock-ups. Instead, we provide reference photos from your vision board, outlining specific costs for various design elements.
Important Note: Book Early to Secure Your Date!
We take on only one production per day, and our calendar operates on a first-come, first-served basis. If you're certain that Beyond Bloems is the perfect fit for your event, we encourage you to secure your date as soon as possible to ensure availability. Once a date is booked, we cannot accommodate additional events, so don’t wait—reserve your spot today!
We’re Here to Help!
We are excited to work with you and bring your vision to life! If you have any further questions, don’t hesitate to reach out—we’re here to make this process smooth, enjoyable, and unforgettable.
1
Proposal Approval
Review and approve your floral design proposal.
2
Contract & Deposit
A 25% security deposit reserves your date.
3
Design Process Begins
We dive into the design phase, refining your vision.
Event Design FAQ:
Your Guide to Planning a Dream Celebration with Beyond Bloems
What is event design and how does it differ from event planning?
Event design focuses on the aesthetics and style of an event, including floral arrangements, decor, and overall ambiance. Event planning, on the other hand, covers logistics, timelines, and coordination. Beyond Bloems offers both comprehensive event planning and stunning event design to create memorable celebrations.
How can Beyond Bloems help me bring my vision to life for my wedding or special event?
Our expert team specializes in creating unique, custom event designs tailored to your personal style and theme. Whether you’re dreaming of a romantic wedding, corporate event, or any special occasion, we collaborate with you to ensure the design reflects your vision, from floral arrangements to decor elements.
Can You Customize Our Event Design to Reflect Our Vision?
Absolutely! We believe every event should tell a unique story. Our team works closely with you to understand your vision, offering personalized design consultations to ensure every detail aligns with your dreams. From floral arrangements to event layout, lighting, and decor, we help bring your creative ideas to life with a signature touch.
Do you provide floral arrangements along with event design?
Yes! As a fine art florist and event design company, Beyond Bloems offers both exquisite floral arrangements and full event design services. We specialize in creating breathtaking floral centerpieces, installations, and decor that perfectly match your event’s theme.
How do you ensure the floral arrangements and event decor fit my event’s style?
During our consultation, we’ll discuss your style preferences, desired themes, and color schemes. We’ll work closely with you to understand your vision and create a customized design plan, including floral arrangements, tablescapes, and decor, that matches your event’s aesthetic.
Can you design for a specific theme or color scheme?
Absolutely! We love working with specific themes, color palettes, and personal preferences. Whether you’re planning a traditional wedding or something more modern or non-traditional, we ensure your event design aligns with your unique vision, creating a seamless and cohesive look.
How far in advance should I book Beyond Bloems for my event design needs?
We recommend booking at least 6-12 months in advance, especially for peak seasons. This allows us to ensure that your event design is customized to perfection and gives us ample time to plan, source the best florals, and coordinate with vendors to create your dream celebration.
What if we have a last-minute event or inquiry?
At Beyond Bloems, we understand that sometimes plans come together quickly. We’re happy to accommodate last-minute requests depending on availability. If you have an event on a tight timeline, reach out, and we’ll do our best to create an exceptional design and floral arrangements that exceed your expectations, even with limited notice.
Can Beyond Bloems help with rentals like tables, chairs, and decor?
We have a growing inventory, and if there's something we don’t have on hand at the moment, we will source and secure it for our clients to make the process hassle-free. Our goal is to provide you with a complete event design package, so your celebration feels cohesive and perfectly executed.
Can I make changes to the event design as the date approaches?
We understand that plans evolve, and we’re here to work with you every step of the way. If changes are needed, we’ll make sure your event design stays on track, even if you want to adjust certain elements. Flexibility is part of our commitment to creating the perfect celebration for you.
How can I get started with booking Beyond Bloems for my event design?
Getting started is simple! Fill out our online inquiry form, and one of our design experts will reach out to schedule a consultation. We’ll discuss your event, vision, and requirements, and then work with you to create a custom design plan that brings your ideas to life.
Do you design events for corporate functions, brand activations, or social gatherings?
Yes! Beyond Bloems specializes in designing events for all types of occasions, including corporate events, brand activations, product launches, and social gatherings. We focus on creating designs that capture your brand's essence while elevating the guest experience.
What Types of Events Does Beyond Bloems Plan and Design?
At Beyond Bloems, we specialize in creating unforgettable designs for every kind of celebration. From dreamy weddings—including LGBTQIA+ weddings, South Asian ceremonies, and Persian traditions with elegant Sofreh Aghd designs—to corporate events and brand activations that captivate your audience, we bring your vision to life. Our expertise extends to birthday parties, fundraisers, galas, proms, homecomings, and festive holiday parties, as well as seasonal holiday decorations. We also love designing for baby showers, bridal showers, quinceañeras, bar and bat mitzvahs, baptisms, and marriage proposals. Whether it's engagement parties, anniversary celebrations, dinner parties, launch events, community gatherings, retirement parties, gender reveal parties, cultural celebrations like Diwali, Eid, or Lunar New Year, photoshoots, fashion shows, or graduation decor, we’re passionate about making your event truly extraordinary.
Don’t Want to Risk Losing Your Date?
If you’re sure you want to work with us and want to skip the waiting process for your design proposal, you can secure your date with a $500 non-refundable deposit. This option is ideal for clients who are confident in choosing Beyond Bloems and want to ensure their date is reserved while awaiting their design proposal.
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